Administrative Assistant To The Lead Pastors
(Full or Part-Time)

Role Summary
The Administrative Assistant serves the Lead Pastors by providing high-level administrative, organizational, and logistical support. This role ensures the Lead Pastors can focus on vision, ministry, and leadership by anticipating needs, removing distractions, and executing details with excellence. With discretion, proactivity, a high sense of urgency, and a ‘whatever-it-takes’ mindset, the Assistant helps create a healthy, Christ-centered culture and keeps church operations running smoothly.

Key Result 1: Calendar & Administrative Management
What winning looks like:
  •  The Lead Pastors’ calendars, meetings, and priorities are well-organized and proactively managed
  • Tasks, correspondence, and documents are completed on time with excellence
  • The Lead Pastors are freed from administrative burdens and can focus on leading people and casting vision
What it will take:
  • Manage schedules, meetings, and priorities with accuracy and discretion
  • Prepare and organize documents, correspondence, and service/event materials
  • Anticipate needs, follow through on details, and troubleshoot before issues arise
Key Result 2: Communication & Project Support
What winning looks like:
  • Clear and timely communication flows between the Lead Pastors, staff, leaders, and church members
  • Projects and ministry initiatives stay on track, with key tasks followed up and completed
  • The Lead Pastors are represented with professionalism, honor, clarity, and alignment
What it will take:
  • Communicate on behalf of the Lead Pastors in a timely, professional, and relational way
  • Track church projects, tasks, and metrics, ensuring deadlines are met
  • Provide proactive follow-up, reminders, and administrative support for ongoing initiatives
Key Result 3: Event & Logistics Coordination
What winning looks like:
  • Church events, meetings, and initiatives are executed with excellence, freeing the Lead Pastors from logistical burdens
  • Volunteers and staff are well-coordinated, and attendees experience smooth, distraction-free events
  • The Lead Pastors can focus on ministry and people rather than logistics
    What it will take:
    • Plan, prepare, and execute logistics for events, meetings, and initiatives
    • Coordinate volunteers, schedules, RSVPs, and resources to ensure smooth execution
    • Resolve logistical issues quickly and maintain a joyful, servant-hearted environment
    • Be proactive in solving problems and improving systems in ways that protect the health, culture, and growth of Elan Church

    Additional Requirements
    In addition to the responsibilities listed above, all Elan Church staff members are expected to embody our mission and values and demonstrate a strong commitment to teamwork, flexibility, and excellence. 

    This role specifically requires the following:
     1. Flexible Schedule: Ability and willingness to work evenings, weekends, and holidays as ministry events, services, or special projects require
     2. Event Support: Active participation in church services, conferences, and events — including assisting pastors, greeting guests, and supporting setup/teardown when needed
     3. Run Fast, Work Hard: Comfortable in a dynamic, fast-paced ministry environment where priorities can shift quickly and tasks may need to be completed under tight deadlines
     4. Team Mindset: Willingness to step outside of your primary role to support other ministry areas or team members when needed
     5. High Ownership: Takes initiative, solves problems proactively, and follows through on commitments without needing constant supervision
     6. Spiritual Leadership: Lives a life that models Christlike character and spiritual maturity, both inside and outside the church
     7. Confidentiality & Integrity: Handles sensitive information with discretion and upholds the highest ethical and moral standards
     8. Continuous Growth: Committed to ongoing personal, spiritual, and professional development
     9. Communication & Collaboration: Works effectively with pastors, staff, volunteers, and congregants — contributing to a healthy, unified team culture
     10. Servant Leadership: Approaches every task with humility and a “no-task-too-small” attitude, seeking to serve others and advance the mission above all

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